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Export Information Should be Retained for Five Years

Tuesday, November 05, 2013
Sandler, Travis & Rosenberg Trade Report

The Census Bureau posted to its “Global Reach” blog Oct. 30 a notice providing the following information in response to inquiries from the trade community regarding the requirements for retaining export information.

Every party involved in an export transaction (owners and operators of export carriers, U.S. principal parties in interest, foreign PPIs and/or authorized agents) should retain for five years from the date of export all documents, correspondences and other information relevant to the export transactions. These include items such as electronic export information, shipping documents, invoices, orders and packing lists.

The record retention policies for Census (15 CFR 30.10), the Bureau of Industry and Security (15 CFR 762.6(a)) and the State Department (22 CFR 122.5) all require keeping documentation for five years. Census notes that its record retention requirements do not relieve filers from adhering to other government agencies’ record retention policies.

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