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CBP Expands Test of Document Image System

Wednesday, June 25, 2014
Sandler, Travis & Rosenberg Trade Report

U.S. Customs and Border Protection is planning to launch as soon as July 10 the third phase of its ongoing test of the Document Image System. The DIS allows those who file entry summaries in the Automated Commercial Environment to submit electronic images of specified forms and supporting information required by CBP and other participating government agencies, reducing paperwork costs and allowing for faster, more efficient cargo review and release.

Rules for Submitting Images in DIS. In phase two of the test, CBP indicated two categories of documents for transmission through the DIS: those that require a request from CBP or the PGA prior to transmission, and those that may be transmitted without prior request. Beginning with phase three, the rules for submitting images through the DIS are updated as follows: (1) if the document transmitted is required to obtain release, including certified from ACE entry summary, the document may be transmitted without a prior request from CBP or the PGA; and (2) the document will be accepted if it is transmitted in support of entry summary pursuant to a prior request from CBP or the PGA (CBP will not acknowledge the submission of entry summary documents that have not been so requested but may separately request the document).

Filers may only file through the DIS documents that CBP can accept electronically, and original documents transmitted via this test must be retained and made available if requested by CBP or a PGA.

Documents Supported. The complete list of documents supported by the DIS test, including those being added in phase three (noted in bold), is as follows.

- Animal and Plant Health Inspection Service STAT Supporting Statement (i.e., a letter on company letterhead that provides a statement from the producer/manufacturer certifying that conditions for the import of the specified merchandise have been met)

- APHIS import permit

- APHIS transit permit

- APHIS Plant Protection and Quarantine Form 368, Notice of Arrival (of a restricted article at the port of entry)

- APHIS PPQ Form 203, Foreign Site Certificate of Inspection and/or Treatment

- APHIS PPQ Form 586, Permit to Transit Plants and/or Plant Products, Plant Pests and/or Associated Soil through the United States

- APHIS PPQ Form 587, Permit to Import Plants or Plant Products

- Center for Disease Control and Prevention importation permission letter

- CDC permit exemption letter

- CDC Form 0728, Permit to Import or Transfer Etiological Agents or Vectors of Human Disease (this is an updated version of the same form announced in phase two)

- CBP Form 3229, Certificate of Origin

- CBP Form 3299, Declaration for Free Entry of Unaccompanied Articles

- CBP Form 4455, Certificate of Registration

- CBP Form 4457, Certificate of Registration for Personal Effects Taken Abroad

- commercial invoice (used by CBP)

- other documents to support CBP Form 3461, Entry/Immediate Delivery (used by CBP for ACE Cargo Release)

- Defense Contract Management Agency certificate of duty-free entry

- Environmental Protection Agency Form 3520–1, Importation of Motor Vehicles and Engines (on-road)

- EPA Form 3520–21, Importation of Motor Vehicles and Engines (off-road)

- EPA Form 3540–1, Notice of Arrival of Pesticides and Devices

- EPA pesticide label

- EPA pre-approved vehicle/engine exemption letter

- Food Safety and Inspection Service Form 9010–1, Application for the Return of Exported Products to the United States

- FSIS Form 9060–5, Meat and Poultry Export Certificate of Wholesomeness

- FSIS Form 9540–4, Shipper Notification—Importation of Undenatured Inedible Meat Product

- FSIS Form 9540–5, Notification of Intent (to import meat, poultry or egg products or samples for laboratory examination, research, evaluative testing or trade show exhibition)

- foreign government sanitary certificate (veterinary health certificate)

- ingredients list (used by APHIS or other PGA)

- invoice working sheet (used by CBP)

- National Highway Traffic Safety Administration Form HS-7, declaration (including supporting documents as specified by the form)

- NHTSA form HS-474, Bond to Ensure Conformance with Motor Vehicle Safety and Bumper Standards

- National Oceanic and Atmospheric Administration Form 370, Fisheries Certificate of Origin

- NOAA toothfish pre-approval

- packing list (used by CBP)

- passport, driver’s license or government issued ID (used by CBP for ACE Cargo Release)

- permit (used by CBP for ACE cargo release)

- phytosanitary certificates (used by APHIS or other PGA)

- pro-forma invoice (used by CBP)

- proof of origin (for shipments of milk and milk products; used by APHIS or other PGA)

- Toxic Substances Control Act import certification form

- vehicle title, certificate (used by CBP for ACE Cargo Release)

Recordkeeping. CBP notes that any form or document submitted via the DIS is an electronic copy of an original document that is subject to the recordkeeping requirements of 19 CFR 163. Every form or document transmitted through the DIS must be a complete, accurate and unaltered copy of the original document.

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