CBP Outlines Use of Document Image System to Submit Import Forms
U.S. Customs and Border Protection has posted to its Web site a document outlining several scenarios in which the Document Image System may be used. The DIS is a key step in the development of the International Trade Data System, which seeks to establish a single window for the submission of trade information to federal agencies, and allows for faster and more efficient cargo review and release by CBP and participating government agencies. CBP is currently pilot testing the DIS and made a number of changes as of July 23, including making more PGA forms eligible for electronic submission via the DIS, allowing specific Animal and Plant Health Inspection Service forms to be submitted at the time of manifest, and reducing the metadata submission requirements.
According to CBP, the basic process involved with use of the DIS is as follows.
- A filer receives a document request from CBP (e.g., form 28 requesting a commercial invoice or a “documents required” message for an entry summary or simplified entry) or a PGA (e.g., a “documents required” message for a document included in the DIS pilot).
- The filer responds by submitting the requested documents and associated metadata to the DIS via electronic data interchange. For “documents required” messages, metadata should include the ACE action number and the entry summary number present on that message.
- The filer receives a message from the DIS stating that the transmission was accepted or rejected. If rejected, the reason will be noted and the filer will be required to resubmit.
- CBP and/or the PGA reviews the document image and associated metadata in the DIS.
- Upon review, CBP and/or the PGA may choose to accept or reject the document image. If the image is accepted, the filer will receive an acknowledgement of the acceptance.
- If the image is rejected, the filer will receive an acknowledgment and explanation of the rejection. The filer will be able to retransmit and the cycle will repeat.
CBP notes that the filer is responsible for submitting the form 3461 and any other document not supported by the DIS to the port and should include the notation “DIS” on the form 3461 to let CBP know that supporting documents have been transmitted to the DIS.
A similar process will be followed for images of APHIS documents needed at the time of manifest. The only difference is that CBP will begin the process by placing a hold on the shipment and notifying the filer. If the image is ultimately accepted, CBP may choose to release the shipment prior to the vessel arriving.